Every Artie gallery lives at its own address and opens behind a simple PIN screen — this is what your visitors see first.
Click Admin from the gallery view to log in and start managing your catalog.
The first time you log in, Artie walks you through accepting the license agreement and setting a personal password. You'll only see this once.
Catalog Settings (in your admin toolbar) is where you shape your catalog's tags — Medium, Subject, and Style — and add custom metadata fields of your own.
Photographs and other reproducible work — anything you might print or sell in multiple copies — go through Add Reproducible Artwork. (One-of-a-kind pieces use the plain Add Artwork button next to it.)
Most of the searchable text in Artie — dates, display history, titles — lives in plain free-text fields. That's good news and bad news: good news because you can put whatever you want into a field, bad news because you need to be careful and consistent about how you enter it.
Search only matches what you actually typed
Artie's search looks for the exact text you enter, not what it "means" — so two ways of writing the same thing won't find each other.
Pick a format, then stick with it
For each kind of information you enter often — dates, display history, awards — settle on one way of writing it and use it every time. It doesn't matter which format you pick, only that it's consistent, so a search actually finds everything that matches.
One artist's system, as an example
Here's the convention one artist settled on for tracking pieces through their local art league's four seasonal shows a year:
| Field | Convention | Example |
|---|---|---|
| Display History | Season + 2-digit year | Spring26, Fall26 |
| Creation Date | Month + year, no separator | MMYY (e.g. 0326 for March 2026) |
| League evolution | League initials + season + year | ALFB Fall25 |
| League show | Same, with "Show" added | ALFB FallShow26 |
That last pair is the key trick — adding "Show" is what tells an evolution and a show entry apart at a glance, and in search.
Don't worry about getting it perfect
If you type a slightly wrong string for a piece, no sweat — it's easy to go back and correct it later. The goal is a convention you can stay consistent with going forward, not a flawless catalog on the first pass.